Office of International Education

UC Santa Cruz

J-1 Student Employment

 

STUDENTS MUST ATTEND AN EMPLOYMENT WORKSHOP. TO SIGN UP FOR A WORKSHOP PLEASE CLICK HERE.

Academic Training

Academic Training Application Process:

Students cannot begin working on Academic Training until they have their work authorization in hand. Students must submit the application for Post Completion Academic Training to the International Scholar and Student Services Office BEFORE completion of the academic program. The completion date may or may not be the same as the end date on your DS-2019. “Completion” is defined as follows:

  • Undergraduates - the last day of final exams of the quarter you are graduating
  • Graduates – the day degree requirements are fulfilled such as passing final exams or filing a dissertation
  • EAP – the last day of final exams of your last quarter in the program.

To Apply you must submit the following to the ISSS Office:

  1. Official Employment Offer Letter
  2. Official Adviser Recommendation Letter.
  3. If approved, you can pick up your work authorized DS-2019 from International Scholar and Student Services Office in

    SAMPLE ACADEMIC TRAINING LETTER AND ADDITIONAL GUIDELINES ARE LOCATED IN FORMS AND DOCUMENTS

Academic Training is a type of off-campus work authorization for employment in a student's field of study (does not need to be an “academic” job). The J-1 student’s program sponsor (the institution that issues the DS-2019) is responsible for granting the authorization. Students sponsored by UCSC must request authorization from UCSC's International Scholar and Student Services (ISSS). Students who are sponsored by institutions other than UCSC (i.e Fulbright) should check with that sponsor for information eligibility.

Academic Training is available before or after completion of studies.

Pre-completion Academic Training

Academic Training used before the completion of the degree program must be part-time (20 hours per week or less) during the academic terms, this is including all other employment. It may be full-time over official school breaks. Graduate students advanced to Ph.D candidacy may work full-time during the academic terms with recommendation from their academic department and ISSS adviser.

**Must apply at least 2 weeks before proposed EMPLOYMENT BEGIN DATE.

Post-Completion Academic Training

Academic Training used after completion of the degree program can be full-time or part-time.

**Must apply at least 1 month before student's PROGRAM END DATE.

Academic Training can not be authorized after the student's end date has passed.

can be used for paid or unpaid internships or jobs.
May be used for off campus internships or volunteer positions paid and/or unpaid. Academic Training also allows for more than one job at a time, as long as they are all related to the student’s field of study.

Duration

For undergraduate and pre-doctoral students - Academic Training is available for a total of 18 months or for a period equal to the length of the study, whichever is shorter.

Post- Doctorate students - The overall limit for academic training for those who have completed a doctoral degree is 36 months, inclusive of prior periods of academic training. The total training period may not exceed the period of full course of study, meaning that if the full course of doctoral study is less than 36 months, academic training would be limited to that lesser duration.

EAP Reciprocity Students - Are also eligible to apply for Academic Training. Academic Training is limited to no more than the time spent on EAP. Ie: If an EAP student is enrolled in the program for one quarter (3 months), s/he can do a maximum of 3 months of Academic Training to be completed during or after the EAP program. EAP student who completes two quarters at UCSC are eligible for 6 months of Academic

All academic training is counted as full time, even if employment is on a part-time basis.